The Importance of Post-Deployment Maintenance for Warehouse Modernization

The flourishing of e-commerce businesses during the pandemic has created a surge in rising demands and standards set by online consumers. To meet these demands more efficiently, technologies to assist and smoothen the flow of the supply chains for e-commerce businesses have been speedily introduced to the market, including warehouse management systems (WMS).

Warehouse management systems automate warehouse operations and reduce the need for manual tasks, opening up more opportunities for employees to be reassigned to other important areas that require their attention. This also minimises any errors that can be caused by tedious, manual processes.

Despite entering the post-pandemic era, the capricious nature of the Covid-19 virus can never be fully predicted and businesses should always be on the lookout for sudden tidal changes. Hence, it is of crucial importance that warehouses equipped with WMS are properly maintained to weather any storm.

Managing Expectations of Digitally-Driven Business Owners
The implementation of new systems will never be an easy feat for business stakeholders. Despite the anticipation of improvements and other positive changes that may come along, there is always a fear of stepping out of one’s comfort zone.

Therefore, change management, which is the systematic approach to dealing with the transition or transformation of an organisation’s goals, processes or technologies, is important and should be continuously practised as it prepares businesses for future steps, laying out the deliverables that the system can bring forth. This is significant as not only can businesses avoid any occurrence of post-implementation disasters, but will also ensure that expectation gaps are eliminated and that the expectation of stakeholders are aligned with what the system can achieve.

Post-deployment Maintenance for WMS
To ensure that the effectiveness of a WMS is ready and functional at all times, businesses need to execute proper post-deployment maintenance steps for their systems.

As mentioned above, change management is crucial in guaranteeing the continued functionality of WMS. One of the methods used in change management is the provision of training and workshops to all of the business stakeholders and not just the employees or the workforce. This not only allows involved parties to align their expectations with the deliverables of the system but will also provide them with any relevant information that they need to understand about WMS.

Moreover, businesses should have a dedicated department in charge of monitoring the WMS, acting as the first point of contact for any warehouse-related issues. This department will also be responsible for:

● Always reviewing and following the system’s design strictly and check for any possible upgrades to the system
● Ensuring the system’s highest availability without limiting network connection, electric power supply and standby devices, etc.
● Renewing the licence, support-maintenance services, and hardware warranty on-time
● Updating or replacing core parts of the system that have end-of-life (EOL) support (as these EOL items are vulnerable to cybersecurity risks and finding replacements can be very time-consuming)
● Assigning an inhouse IT personnel to provide Level 1 support so they can speedily identify any IT-related issues and are trained sufficiently to provide emergency support
● Always be ready with point-of-contacts that can provide immediate external support (outsource) for Level 2 and Level 3 technical difficulties

Article attributed to Hann Yang Tan, Business Director of Intelli-Mark

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